5 Reasons Your Non-Profit Needs a Workforce Management Solution

employee time and attendance software for non-profits Islandia

Non-profit organizations are continually searching for ways to limit overhead and use employees and volunteers more effectively.

Baron Workforce Management Suite is an affordable Workforce Management system presented for the unique needs of 501(c) organizations such as churches, charitable organizations, labor groups, and credit unions. Baron Time, Baron Scheduling, and Baron Workforce Management Clock make up Baron Workforce Management Suite.

How can your non-profit benefit from Baron Workforce Management Suite?

1. Reduce Labor Expenses

Track employee time to the minute so you don’t pay for inaccurate time cards or willful time theft. Built-in notifications help minimize expensive overtime for non-exempt employees. Our innovative system reduces admin time as punches are recorded automatically, online time cards are created, and the data can be entered directly into your payroll system.

2. Smoother Scheduling

With Baron Scheduling, our powerful, easy-to-use scheduling system, you can set up a standard schedule with one of the built-in templates and then quickly drag and drop to customize.

3. Smart Compliance Tools

Easily specify employee classifications, overtime alerts, and job codes. Create accurate, comprehensive records that will protect you in the case of a labor dispute.

4. Increased Employee Satisfaction

Baron Scheduling has a virtual trade board which permits staff members and volunteers to request a schedule change and pick up shifts without having to contact a manager. When staff members are trusted to handle their own schedule changes and approve their online time cards, they have higher job satisfaction and feel a stronger ownership in the organization.

5. Improved Human Resource Management

With Baron Workforce Management Suite, you have all of your Workforce Management data centralized and easily accessible. This allows your team to analyze the information and develop strategies for improved productivity.

Baron Workforce Management Suite Is The Affordable Solution

Baron Workforce Management Suite from baronHCM can simplify employee timekeeping and scheduling for your organization. And it probably costs a lot less than you think. Call 631-266-2500 for more details about our WFM tools for non-profits.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

ArticleID 7437

3 Payroll Errors That Can Sink Your Company

reduce payroll errors Islandia

You’ve Got To Get Payroll Right

If you are a business owner, you are probably busy 24/7 and can’t always give each needed task your full attention. If you get to the point where you have to put something on the back burner, make sure it’s not payroll. Baron Workforce Management Suite has convenient, powerful tools to help you avoid these common payroll mistakes.

1. Inaccurate Time Cards
Manual timekeeping systems that necessitate team members to log hours on a paper timesheet are vulnerable to errors that are both deliberate and unintended. Employees often record their authorized shift start time even when arriving late and do the opposite when leaving early. Even your most trustworthy worker can have trouble accurately recalling hours when filling out a time card several days afterward. Inaccurate timecards increase costs of labor unnecessarily and burden your HR staff (which may just be you).

Baron Workforce Management Clock tracks employee time to the minute to make sure that you only pay team members for the time they are working. Baron Workforce Management Suite maintains accurate audit-ready time and attendance reports that can guard you in case of a DOL dispute.

2. Misclassifying Employees
Employee classification influences benefits eligibility, minimum wage provisions, overtime pay eligibility, and workers’ comp eligibility. Employers who misclassify are in danger of state and federal penalties and should consult the comprehensive DOL guidance on the issue.

Baron Workforce Management Suite allows you to customize the job codes for your organization to help you stay in compliance and develop efficient scheduling strategies to keep your labor costs as low as possible.

3. Failing to Pay Payroll Taxes
Small business owners may incorrectly think that failing to pay payroll taxes is akin to not paying personal income taxes. If you get in a cash pinch, DO NOT delay paying your payroll taxes as a stopgap measure.

Meeting all of your employer tax obligations is problematic without reliable time and attendance data for each pay period. Baron Workforce Management Suite automatically collects, calculates, verifies, and submits the critical information to your payroll provider.

baronHCM serves many companies like yours and can help you avoid these dangerous pitfalls with the experience and proficiency you can count on. Call us today at 631-266-2500.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

ArticleID 7373

LS-54

When I speak with business owners and HR professionals, one of the biggest challenges I hear is making sure “I have all of my new hire paperwork in order.”

One of the forms that I find the business owners fail to have done is the LS-54.  This form is the notice of pay rate and payday and is required by New York State. 

This form is needed every time you hire a new employee or an employee has an increase in pay rate.  This form is very easy to fill out, you need our employee’s rate of pay.  You need to know if they are weekly, monthly, or bi-weekly payroll when their payday is.  Whether it’s Wednesday, Thursday, or Friday and what their overtime rate is.  Then they sign it and you sign it and it’s done. 

What is your risk involved in not having one of these forms? 

There is a penalty of $5,000 plus double liquidated damages, which is another $5,000 to equal $10,000 in possible damages.  The risk is very high in not having the LS-54 filled out with each employee, by the way, there are different LS-54 forms for your hourly employees and there is also on for your salary employees. 

The good news is if you’re working with a payroll company they should be doing this for you already.  If they’re not what you could do is go to the New York state department of labor website and look up the LS-54 form notification of pay rate and payday.

New York State Sexual Harassment Training Deadline

Attention business owners the October 9th deadline for New York State requirement of sexual harassment training is approaching quickly. 

For those business owners who are not looking to do this on their own.  We have a great tool that can assist you.  Your employees would log on to the system, they would watch a video, whether in English or Spanish. 

They would answer some questions, complete the course and then you would be compliant with New York sexual harassment training.

Is Our Company Required To Offer Paid Time-Off?

Let’s talk about time-off.  I’m often asked are there any regulations requiring our company to pay employees for time off?  In the old days, the answer was NO.  Today, the answer is MAYBE. 

In states, like New York, there are laws that require some employers to pay for sick time.  Other business, just choose to provide paid time off as another employee benefit.  You may be wondering how many different time-of categories should our company have? Many companies have moved away from having separate time-off buckets for vacation, sick, and personal days. 

It’s easier for companies to combine all these buckets into one called Paid Time Off or PTO.  You may be thinking isn’t if best for our company just to give employees 2 weeks paid time off, all UPFRONT, every year?

  Not necessarily.  That’s old fashioned and was popular when businesses kept tracking of time off with a spreadsheet. Businesses would lose money if an employee took two weeks PTO in January and then suddenly quit in February? 

There is a better way.  Have your employees accrue a little bit of time and earn PTO every single pay period. Your payroll company should easily be able to do these two things for you: First, accrue PTO every pay period for all your employees, and two, accrue PTO based on each employee’s hire date. 

This way the system will automatically increase PTO accruals based on length of service, so employees with more tenure will automatically earn more PTO time.

Data Mine Your HR Records: A Scientific Approach to Increasing Productivity

data mine HR records Islandia

Today’s message is for business owners who have limited experience with data analysis, use manual timekeeping and scheduling processes, and want to use a scientific approach to better manage their workforce.

Workforce Management 101

Capturing Workforce Management (WFM) data is the first step to creating a Human Capital Optimization strategy. In order to gather and manage the data, you need efficient tools. Affordable Baron Workforce Management Suite provides such tools and is perfect for the WFM beginner. Baron Workforce Management Suite is as easy to use as your favorite phone app and automates time-consuming HR processes while gathering the data that is important for improving productivity and, by extension, profitability.

You Can’t Improve What You Don’t Understand

Let’s look at a few ways Baron Workforce Management Suite captures strategic data. Baron Time is the cloud-based employee timekeeping system in the suite. It can be used in combination with Baron Workforce Management Clock to capture punch-ins, or team members can simply punch in/out in the employee dashboard from any internet-enabled device. Baron Scheduling paired with Baron Time has key benefits for employee timekeeping, schedule creation, employee shift trading, and general inter-departmental communication. But for the purposes of this message, let’s look at the types of data Baron Workforce Management Suite automatically captures.

Ease and Accuracy

Baron Time tracks time to the minute. Why is this important? By simply automating punch in/out, you can find out exactly who habitually punches in early or punches out late. Do you know exactly how much overtime your staff members log? With paper timesheets, you have to look through all the time cards, find the ones with overtime listed, and add it up. Baron Time tracks overtime automatically and you can monitor it by simply looking in your manager portal.

Scheduling: Are the individuals with the necessary skills and/or certifications scheduled at the right time? How are production levels impacted by scheduling changes? Does labor force morale vary from shift to shift?
Absences, tardies, breaks, and time theft: Who punches in early? Who forgets to punch out during breaks? Who constantly punches out late every day, adding many unauthorized minutes a week to their time card?
Coverage gaps: What shifts are understaffed? How does this affect production, customer service, and workflow? Are your managers wasting time trying to find workers to cover shifts at the last minute?
Overstaffing: What shifts are costing you more in labor than is required? Are staff members wasting time due to overstaffing?
Overtime: How much are you spending in overtime every month? Could this be minimized with smarter scheduling or automatic notices?
Mobile staff: Are your offsite and mobile team members where they should be?
Schedule flexibility: Can your employees easily trade shifts? Would you have increased employee retention if schedule preferences were better accommodated?
Admin time: How many hours a week do your supervisors spend researching and adjusting time card errors, tracking accruals, doing compliance reporting, submitting payroll, responding to employee requests for HR information, and dealing with other employee issues?

To recap the process:

1. Capture data about human resource management.
2. Analyze the data to see opportunities for improvement.
3. Make changes.
4. Determine whether the changes were effective and adjust where necessary.
5. Continually monitor the results, especially when there have been significant changes in workflow, staff, labor law regulations, or business objectives.

Of course, each one of these steps can be broken down considerably. For example, here are some sub-steps to number 3 above:

  • Eliminate redundancy through automation.
  • Decrease time devoted to non-billable processes.
  • Improve document management.
  • Let employees take over time cards, accrual monitoring, and shift trading.

Baron Workforce Management Suite Takes the Mystery Out of HR Data Mining

We would love to discuss more about how Baron Workforce Management Suite can help you leverage crucial HR data to increase efficiency and profitability at your business. Call 631-266-2500 today to set up a demo.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

ArticleID 7529

Case Study: Staffing Agency

employee time card management system for staffing agencies Islandia

Today’s post describes a business that, by its very nature, demands a robust Workforce Management system. As more and more companies hire temporary contractors as part of their business strategy (as opposed to an occasional stopgap fix during a staffing emergency), savvy temp staffing firms can capitalize on the situation and expand and diversify.

Consider the unique logistics of our example business. While some staffing services specialize in just one industry—such as health care—this 12-year-old agency has entered new markets steadily for the past few years. They currently place administrative assistants, computer programmers, call center staff, manufacturing workers, machinists, child care providers, and substitute teachers.

With a constant turnover of contract workers and offsite punch ins as the norm, this agency couldn’t cope with their timekeeping and scheduling system. Though it was partially automated, the technology was 10 years old and it couldn’t provide the number of job codes they required. The mobile app malfunctioned frequently and didn’t support the latest time clocks.

A staffing agency simultaneously serves two classes of clients; the temp workers they place and the companies who use the workers. Each of the players depend on the firm for accuracy. The business owners don’t want to overpay the temps, and the hourly contractors are, understandably, especially sensitive to timekeeping accuracy.

Solution – Baron Workforce Management Suite

The Baron Workforce Management Suite time and attendance tool, Baron Time, swiftly solved a multitude of problems. The Baron Workforce Management Suite mobile app allows contract workers to punch in on their mobile device wherever they are. Because the PunchLogic function has virtually eliminated missed and duplicate punches, timekeeping accuracy has improved significantly.

Scheduling Made Easy With Baron Workforce Management Suite

Temp worker hours are managed with customizable system warnings and there are nine pay-rate fields and employee groups/sorting/filtering for easy organization and oversight.

Baron Time is customizable for the various lunch and break policies of the businesses they serve. The agency personnel can see what’s going on with all of their temp contractors in real time on any given day.

With the recent rise in ransomware hackings and other data security threats, the firm puts a premium on data security and values the peace of mind provided by Baron Workforce Management Suite.

Baron Workforce Management Suite is the ultimate Workforce Management system for staffing agencies. With Workforce Management under control, now they can focus on serving even more markets while keeping established clients satisfied.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and organization.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

ArticleID 7468

Direct Deposit Diversion Fraud Costs Businesses Over a Million Dollars Every Month

There’s an important scam you need to know about called direct deposit diversion fraud and it’s costing businesses over a million dollars every month.

What exactly is direct deposit diversion fraud?

It’s when a cybercriminal changes your employee’s direct deposit bank account to the criminal’s bank account. So on payday, you think you are paying your employee, but you’re not. You are paying the criminal instead. 

How does this happen?
It’s easy. All the criminal has to do is get your employee’s name, email address, and find out where they work. This can be gathered from several different sources including the company website, from an email, or by looking the person up on social media and checking their FB page or Linked In profile. Then the criminal pretends to be your employee and sends you an email asking to change the employee’s direct deposit bank account. 

Can’t the Company just get their money back?
No. These crooks know what they are doing and change the direct deposit bank account to a loadable debit card that’s already in their possession. Once these cards are loaded, it’s virtually impossible to get the money back. 

How Can Your Company Protect Itself?
It’s simple. Unless the employee hands you a direct deposit bank account change in person, you must go the extra mile and make a phone call and speak with your employee, every single time, to verify that the request you received by email is real.

5 Ways WFM Improves Customer Service

improve customer service with wfm apps Islandia

A customer service rep can’t solve customer problems if she is preoccupied with her own HR issue at work. There are many direct and indirect benefits of optimizing your timekeeping, scheduling, and payroll processes. Today’s article outlines 5 ways implementing Baron Workforce Management Suite will increase the customer service at your company.

Eliminate Coverage Gaps

Customer service 101: Have enough staff members to give customers timely service. Schedule adherence ensures adequate shift staffing and the flexibility to adapt to changing conditions on the fly.

Scheduling Stability Let’s Staff Focus on Customers

Complicated schedules made effortless! Flexible shift definitions and schedule templates with up to five organization levels. Multi-manager, multi-department, multi-location functionality. Everything you need for uncomplicated management of a few to hundreds of associates in any industry. With customizable job coding, you know that you have staff members with the required skills serving your customers.

Happy Employees Deliver Better Service

Accommodating schedule preferences decreases team member turnover, thereby raising the overall competence level of the department. Time card self management allows staff members to concentrate on their work instead of trying to get schedule, shift change approval, time card, and accrual information from HR.

Absence and Overtime Management

Accurately capture and utilize attendance history to discover trends, set alerts for violations, automate time-off requests, and analyze the overall impact of unscheduled absences. Then adjust schedules and notifications in minutes to accommodate the findings. Strategic absence management makes sure that customer service doesn’t suffer due to uncontrolled employee absences or unscheduled breaks.

Manager Super-Vision Of Mobile Staff

Monitor staff member status in real time, from anywhere. View remote staff levels, check current clock-in/out and breaks. Filter by department, manager, or location. Review, edit, and approve schedule and time cards on the go. Managers who save countless admin hours a week with Baron Workforce Management Suite have more time to train associates to give better service.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is designed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

ArticleID 7520

Baron Workforce Management Suite for Hospitality and Leisure Workforce Management

employee scheduling apps for hotels Islandia

Millions of people travel the world each day. Whether sightseeing in a foreign land or taking a small business trip; a place to stay is vital. That’s why hospitality owners and operators like you offer convenient, comfortable accommodations for guests. Whether you’re operating a small hotel or a huge resort, you know that it can’t be done alone and that’s where baronHCM can help you.

baronHCM serves the hospitality industry by providing an advanced web-based solution to help you manage your employees and expedite basic day-to-day tasks. Our innovative Baron Workforce Management Suite is automated, convenient, and full of smart, intuitive features that will save you a lot of time and money.

Brilliantly Simple Team Scheduling
Baron Scheduling makes team scheduling brilliantly simple. Scheduling the right personnel every day for every shift can be quite a tedious task, especially when done manually. With Baron Scheduling it is automated and quick so you can spend a fraction of the time creating schedules.

Our clients in the hospitality industry love how effortless it is to create and save recurring schedules. Supervisors can swiftly edit schedules on the fly if needed and ensure that their departments are fully staffed and ready to go. Because Baron Scheduling is web-based, any changes or edits made are instantaneous and can be shared with everyone that needs to be aware of the change.

The Optimal Time and Attendance Solution
Baron Time and the Baron Mobile app pair with Baron Scheduling to further improve how your staff members are managed. Baron Time is the optimal time and attendance solution because it is easily implemented and permits your team members to clock in or out anytime, anywhere, via the Baron Mobile app.

  • Time Card Approvals
  • Time-off Requests/Balances
  • Audit Trail and Time Card Notes
  • Nine Pay Rate Fields
  • Max Hours Indicator
  • Employee Groups/Sorting/Filtering
  • Multiple Site Management
  • Dashboards (Employee and Client Level)
  • Weekly ACA Reports
  • TimeWorks Mobile App

As your employees log time on any web-connected device, you’ll eliminate paper time sheets by slinging workforce data directly into your payroll processing platform. Baron Workforce Management Suite will forever change how you manage staff members and you’ll love the results.

Baron Workforce Management Suite is the same system used by Hilton, Embassy Suites, Ramada, Sheraton, Holiday Inn and Marriott to save time, reduce labor costs, and maintain regulatory compliance. Let us help you start enjoying the benefits provided by Baron Workforce Management Suite.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

ArticleID 7213