In every industry, employees are becoming more mobile. Cell phones, tablets, and smart watches make it easy to get work done anywhere. Internet-enabled devices are affordable and universal. We probably don’t realize how much we rely on them.
Cloud-based software is replacing onsite applications. When business software is in the cloud—you are not limited by geography.
Successful businesses leverage employee tech skills and universal access to keep everyone productive.
Your employees are already using mobile devices to manage their personal lives. Think about it. With our phones, we call an Uber, buy movie tickets, and count our daily steps. Our TVs and home security systems are connected to the web. We connect to satellite radio stations from our vehicles.
If your company is lagging behind, it’s time to catch up. Mobile workforce management systems have never been more affordable or innovative.
What Do Mobile Workers Need?
First, you need to identify your mobile employees. It’s pretty obvious that traveling salespeople and delivery drivers fall under this category. Also, service techs and employees who float from location to location. You may have off-site workers at a satellite office away from the corporate headquarters. Perhaps the remote location is a job site for the duration of the project.
What about the employees that come to your office every day? Many of them are probably working at home periodically. Your employees may also attend trade shows or other events throughout the year.
Bottom line; there are many types of mobile employees. You might not have a staff that is mobile 100% of the time. But you probably have some.
Mobile workforce management software can improve efficiency for any of these logistics. The more tools in your system, the more you can accomplish without connecting to a desktop. Here are 3 must-have features of a mobile workforce management system.
1. Mobile Time Tracking
Punch-in and punch-out is priority one. You can’t pay your team members accurately if you don’t track their hours.
Time data connects to other useful tools. Intelligent clock features prevent common punching errors. Make sure your mobile WFM has an intelligent clock. They are aware of the “state” of the employee. For example, when an employee returns from an unpaid break, they are only given the option to end the break and get back on the clock.
Built-in GPS certifies the physical location of the clock ins/outs. GPS location management can help you avoid costly buddy-punching. It also helps assure you have workers with the necessary qualifications where you need them.
Job coding is a must-have feature. Job tracking matches employee hours to accounts or projects. This simplifies managing multiple clients when each is billed separately. It ensures that you bill your clients correctly.
Employee time and attendance is at the heart of mobile WFM.
Mobile scheduling is a game changer. It allows your staff to check their schedule on their cell phone. They don’t need to visit a specific terminal, call a manager, or look on a board in the break room.
Scheduling allows managers to build schedules from templates. Your system should automatically alert employees to schedule changes. It should also let workers submit time off requests. When comparing systems, pay attention to these vital tools.
3. Virtual Swap Board
If mobile employee timekeeping and scheduling are in place, you can hit a WFM grand slam. Your mobile WFM software should include a virtual shift swap board.
An online shift trade exchange is a must for businesses with complicated schedules. It gives employees control in managing their schedules.
Employees post shifts they want to trade. They can also bid on open shifts that become available. Managers can monitor and approve all shift trades. There are settings for overtime restriction, coverage gaps, and overstaffing.
Contact Baron Payroll to learn more about mobile workforce management for your business.
Baron Payroll offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and business.
WorkforceHUB includes Baron Time, Baron Scheduling, and Baron Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.
How much can you save? Check our Baron Payroll ROI Calculator.
We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.