Need To Convince Your Boss to Invest in a WFM System?

automated WFM system

Are you trying to persuade your boss to implement an advanced Workforce Management system such as Baron Workforce Management Suite? Today’s post is for HR managers who want to upgrade from manual processes to an automated system but don’t have the authority to make the decision. Many business owners who have not implemented a Workforce Management system mistakenly think they can’t afford it or don’t believe they need it.

Let’s look at 6 convincing arguments for automated Workforce Managment.

1. Team Scheduling Ease

Effective employee scheduling is at the heart of Human Capital Optimization. Scheduling affects productivity, cost of labor, labor force morale and turnover, resource allocation, admin efficiency, and DOL compliance.

Baron Scheduling, the employee scheduling tool in Baron Workforce Management Suite, does more than just allow supervisors to create schedules in minutes; it allows them to empower their workforce to engage with scheduling and eagerly take over many tasks previously performed by managers. Baron Scheduling helps get rid of over-staffing, decreases overtime with system warnings, promptly identifies gaps in coverage before it’s too late, and slings email and SMS warnings.

“Scheduling … is having a huge effect on the bottom line. Increasing scheduling effectiveness offers a competitive edge that can make HR a budget hero.”1 Workforce management consultant Lisa Disselkamp

2. Eliminate Employee Time Theft

Manual timekeeping systems can be exploited in a number of ways from hours padding to buddy punching. Many employers who switch to an automated system are surprised by the decline in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, promptly paying for the cost of adopting an automated system like Baron Time, the employee time and attendance tool in Baron Workforce Management Suite.

3. Analyze and Improve Resource Allocation

The job codes in Baron Time empower employers to automatically track how much time each department or employee spends per account, project, product, or any other operational classification.

4. Decrease Administrative Expenses

With paper timesheets, supervisors and admin staff spend tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll processing service. When HR staff can process payroll in minutes, they are free to work on projects with a greater ROI.

5. Increased Employee Morale

Baron Scheduling makes it easier to accommodate employee’s scheduling preferences. Improving staff members’ work/life balance increases loyalty, reduces burnout, spurs engagement, and saves on labor costs by resulting in increased employee retention.

6. Compliance Peace of Mind

Labor audit liability should concern every employer in the country. Take, for example, the Affordable Care Act. ACA standards can be complicated to comply with because you have to know all of your staff members’ schedules and how many hours they’re going to work each week. With Baron Time, this type of information is tracked automatically and gives managers complete control and 24/7 oversight. They can monitor, track, and make required changes instantly.

A Win-Win: Improve Compliance Without Adding More Work

Baron Workforce Management Suite paired with one of our biometric time clocks can significantly lessen your risk of being fined for noncompliance while simultaneously decreasing the time needed to track employee time and attendance.

Baron Workforce Management Suite quickly pays for itself and the ROI compounds each pay cycle. Of course, if you have been trying to talk your boss into acquiring one, you already knew that. Call 631-266-2500 today to schedule a demo of Baron Workforce Management Suite (for both of you).

1Joan Williams “Dilemmas Faced by Hourly Workers,” Human Resource Executive Online, July 11, 2011, http://www.hreonline.com/HRE/view/story.jhtml?id=533339737

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

Data Mine Your HR Records: A Scientific Approach to Increase Productivity

data mine HR records Islandia

Today’s post is for business owners who have little experience with data analysis, use manual timekeeping and scheduling processes, and want to use a scientific approach to better manage their workforce.

Workforce Management 101

Capturing Workforce Management (WFM) data is the first step to creating a Human Capital Optimization strategy. In order to gather and manage the data, you need effective tools. Affordable Baron Workforce Management Suite provides such tools and is ideal for the WFM beginner. Baron Workforce Management Suite is as easy to use as your favorite phone app and automates time-consuming HR processes while gathering the data that is essential for improving productivity and, by extension, profitability.

You Can’t Improve What You Don’t Understand

Let’s look at a few ways Baron Workforce Management Suite captures strategic data. Baron Time is the cloud-based employee timekeeping system in the suite. It can be used in combination with Baron Workforce Management Clock to capture punch-ins, or team members can simply punch in/out in the employee dashboard from any internet-enabled device. Baron Scheduling paired with Baron Time has key benefits for employee timekeeping, schedule creation, employee shift trading, and general inter-departmental communication. But for the purposes of this article, let’s look at the types of data Baron Workforce Management Suite automatically captures.

Ease and Accuracy

Baron Time tracks time to the minute. Why is this important? By simply automating punch in/out, you can find out exactly who habitually punches in early or punches out late. Do you know exactly how much overtime your associates log? With old school manual timekeeping systems, you have to look through all the time cards, find the ones with overtime listed, and add it up. Baron Time tracks overtime automatically and you can view it by simply looking in your manager portal.

  • Scheduling: Are the people with the necessary skills and/or certifications scheduled at the right time? How are production levels influenced by scheduling changes? Does workforce morale fluctuate from shift to shift?
  • Absences, tardies, breaks, and time theft: Who punches in early? Who forgets to punch out during breaks? Who consistently punches out late every day, adding many unauthorized minutes a week to their time card?
  • Coverage gaps: What shifts are understaffed? How does this impact production, customer service, and workflow? Are your managers wasting time trying to find workers to cover shifts at the last minute?
  • Overstaffing: What shifts are costing you more in labor than is required? Are team members wasting time due to overstaffing?
  • Overtime: How much are you spending in overtime every month? Could this be minimized with smarter scheduling or automatic messages?
  • Mobile staff: Are your offsite and mobile staff members where they should be?
  • Schedule flexibility: Can your staff members easily trade shifts? Would you have improved worker retention if schedule preferences were better accommodated?
  • Admin time: How many hours a week do your managers spend researching and correcting time card errors, tracking accruals, doing compliance reporting, submitting payroll, responding to employee requests for HR information, and dealing with other labor force problems?

To recap the process:

1. Capture data about human resource management.
2. Analyze the data to see opportunities for improvement.
3. Make changes.
4. Identify whether the revisions were effective and adjust where necessary.
5. Continually monitor the results, especially when there have been significant changes in workflow, staff, labor law standards, or business objectives.

Of course, each one of these steps can be broken down considerably. For example, here are some sub-steps to number 3 above:

  • Eliminate redundancy through automation
  • Reduce time devoted to non-billable processes
  • Improve documentation management
  • Let employees take over time card management, accrual monitoring, and shift trading

Baron Workforce Management Suite Takes the Mystery Out of HR Data Mining

We would love to discuss more about how Baron Workforce Management Suite can help you leverage essential HR data to increase efficiency and profitability at your business. Call 631-266-2500 today to set up a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

Case Study: Cabinet Shop

cabinet shop employee timekeeping system

Running a small manufacturing business in the United States is not for the faint of heart. We have seen so many proud “Made in America” operations go belly up due to foreign competition and the recession that those unfamiliar with the industry might be surprised to learn that there are still some domestic manufacturers that have not only survived but are prospering.

Today’s case study looks at a custom cabinet shop geared to the high-end residential market. During the 2007-2009 recession, the owner started incorporating lean manufacturing practices, which he credits for helping his organization weather the economic downturn.

Though lean manufacturing processes were originally designed for large assembly-line manufacturing operations, many of the basic principles can be applied to organizations of any size or industry.

From 2008-2013, the owner concentrated on increasing the efficiency of production processes and materials management. Around 2013, he realized that lean manufacturing principles could increase the efficiency and profitability of his workforce. He knew that paper timesheets, an old school time clock, and manual scheduling systems were cumbersome and inefficient.

His main goals were:

  • Eliminate redundancy through automation
  • Decrease time devoted to non-billable processes
  • Leverage data to continually increase profitability
  • Improve document management

Solution — Baron Workforce Management Suite

Baron Workforce Management Suite consists of Baron Time and Baron Workforce Management Clock for cabinet shop employee timekeeping, Baron Scheduling for scheduling, and Baron Mobile for mobile functionality. Let’s review how Baron Workforce Management Suite capably fulfilled each of his original objectives.

Eliminate Redundancy

Before Baron Workforce Management Suite, each worker would fill out a time card, then a supervisor would approve it, then the hours were manually entered into the payroll system by one of the HR staff. Three different people touched each time card each payroll period! Baron Workforce Management Clock permits employees to clock in at the shop or on their smartphone when picking up materials, out on a bid, or at a job site. Time card data is captured automatically and can then be accessed in a variety of different formats. Managers can approve them at a glance in the cloud-based system or set the system to auto approve. The data is then imported directly into payroll.

Reduce Time Devoted to Non-billable Processes

Prior to implementation, Workforce Management took most of the HR team’s time and a significant amount of time for supervisors and employees as well. Now that employees manage their own electronic timesheets and hours are imported directly into the payroll system, the HR team has time to help with sales and billing. And the owner has determined that even if the organization triples in size, he won’t need to hire more HR staff.

Before Baron Workforce Management Suite, the supervisors had been using Excel spreadsheets to design employee schedules. Baron Scheduling has customizable templates and drag-and-drop functions that permit managers to create team schedules in minutes.

Leverage Data to Boost Profitability

Baron Scheduling empowers the owner and management team to analyze and adjust worker schedules to maximize employee efficiency. Overtime alerts and schedule enforcement have lowered labor costs and increased the bottom line.

Improve Document Management

Manually capturing, storing, and accessing HR data was ridiculously inefficient before the implementation of Baron Workforce Management Suite. Employee time and attendance, schedules, time cards, PTO tracking, payroll processing, and compliance reporting ate more than twenty hours a week for the two-person HR team. Now, there are no more error-prone paper time cards to enter into the payroll platform, no tedious accruals tracking, and audit-ready records protect against any DOL action.

What can Baron Workforce Management Suite do for your business? Call today for a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

5 Ways WFM Improves Customer Service

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A customer service rep can’t solve customer problems if she is preoccupied with her own HR concern at work. There are many direct and indirect benefits of optimizing your timekeeping, scheduling, and payroll processes. Today’s message outlines 5 ways implementing Baron Workforce Management Suite will improve the customer service at your company.

Eliminate Coverage Gaps

Customer service 101: Have enough associates to give customers timely service. Schedule adherence ensures adequate shift staffing and the flexibility to adapt to changing circumstances on the fly.

Scheduling Stability Let’s Employees Focus on Customers

Complex schedules made effortless! Flexible shift definitions and schedule templates with up to five organization levels. Multi-manager, multi-department, multi-location capability. Everything you need for streamlined management of a few to hundreds of staff members in any industry. With customizable job coding, you know that you have employees with the required skills serving your customers.

Happy Employees Provide Better Service

Accommodating schedule preferences minimizes employee turnover, thereby improving the overall competence level of the department. Time card self management enables associates to concentrate on their work instead of trying to get schedule, shift change approval, time card, and accrual information from HR.

Absence and Overtime Management

Accurately capture and utilize attendance history to pinpoint trends, set alerts for violations, automate time-off requests, and evaluate the overall influence of unscheduled absences. Then adjust schedules and notifications in minutes to accommodate the findings. Strategic absence management makes sure that customer service doesn’t break down due to uncontrolled employee absences or unscheduled breaks.

Manager Super-Vision Of Mobile Staff

Monitor employee status in real time, from anywhere. Review remote staff levels, monitor current clock-in/out and breaks. Filter by department, manager, or location. Review, edit, and approve schedule and time cards on the go. Managers who save countless admin hours a week with Baron Workforce Management Suite have more time to train associates to give better service.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

Keep Cooking with Baron Workforce Management Suite

restaurant employee workforce management system

Are you the owner of a restaurant, cafe, or diner? Then today’s post is for you! As you know, there is so much more to running a restaurant than coming up with delicious food – although that’s key! Once you start attracting more people, you’ll have to work hard to keep your restaurant staffed to cater to all the customers.

We at baronHCM know how essential it is for owners like you to efficiently manage your staff members. So that’s what we help you do!

We understand that restaurants don’t have time or money to waste, and so we created a solution to expand your profits, cut overhead amounts, and save you time. With Baron Workforce Management Suite, you’ll be able to use our automated tools to expedite many of the day-to-day operations within your organization.

Baron Workforce Management Suite includes:

  • Baron Time
  • Baron Scheduling
  • Baron Mobile
  • Baron Workforce Management Clock

Baron Time is our powerful cloud-based time and attendance solution that takes the hassle out of restaurant employee time tracking.

  • Time Card Approvals
  • Time-off Requests/Balances
  • Audit Trail and Time Card Notes
  • Nine Pay Rate Fields
  • Max Hours Indicator
  • Employee Groups/Sorting/Filtering
  • Multiple Site Management
  • Dashboards (Employee and Client Level)
  • Weekly ACA Reports
  • TimeWorks Mobile App

As food costs rise, restaurant owners are constantly on the lookout for ways to curtail overhead amounts. Employee Groups is a powerful feature that automatically tracks labor costs to the penny, so you can see where you can cut back and become more efficient. This is a great money saver for your restaurant. The Employee Profile feature logs key information for each team member so supervisors can quickly fill shifts with the most suitable staff members.

Baron Scheduling teams with Baron Time to add even more helpful pieces customized to streamline your administrative processes. Baron Scheduling Employee Profile stores employee-specific information (address, skill set, required licensing, etc.) that it references to quickly identify “best fit” candidates for you to choose from when creating schedules or filling shifts at the last-minute. This is crucial in making sure all of your customers are getting top notch service.

We sell the same system used by large international chains including Subway, Jimmy Johns, and KFC, but it can be customized for the smallest boutique coffee shop. No matter your size, we can help you keep cooking!

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

New York State Labor Law Compliance Checklist

Labor laws at the federal, state and local level are are complicated and change all the time.

70% of employers audited are found in violation, according to a recent estimate. In New York, you risk large financial damages, personal liability and even jail time for violations. Timekeeping problems put you at significant risk.

Use this checklist as a guide to see if you have any obvious problems in your timekeeping that expose you to risk of violation.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to Download the PDF

NYC Sick Leave Timekeeping Compliance Checklist

Sick leave is an important benefit for both employer and employee. Without it, employees go to work sick (nearly 50% according to a recent Kaiser Family Foundation study).

A separate study by the National Foundation for Infection Diseases found that 30% of workers reported that they contracted the flu from a colleague. NYC rules require sick leave and proof of compliance.

Use this NYC Sick Leave Timekeeping Compliance Checklist as an aid to see if you have any obvious timekeeping issues related to sick time management.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to download the PDF.

NY Spread of Hours Timekeeping Compliance Checklist

New York wage orders from the Commission of Labor require certain employers to provide extra compensation to employees in specific situations based on the ‘spread of hours’ in the day.

Spread of hours is defined as the total hours between the first shift start and the last shift end, regardless of hours worked.

While wage order details may change over time and other jurisdictions may impose their own version, the basic timekeeping requirements remain consistent.

Use this Spread of Hours Timekeeping Compliance Checklist as a guide to the capabilities required to track and minimize spread of hours while remaining compliant.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click here to download the PDF.

New York Paid Family Leave Checklist

New York Paid Family Leave is available to virtually all private employees in the state.

Employers must accurately track hours and days worked as well as sick time and leave time to ensure they comply with the law.

Use this New York paid family leave checklist to identify timekeeping features needed to properly fulfill employer responsibilities for Paid Family Leave.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to download the PDF.

Daily Timekeeping Compliance Checklist

Federal, state and local labor laws all require accuracy in timekeeping. Some, like New York, specify that the timekeeping must be daily—anything short of that is unacceptable.

Timesheets prepared at the end of the work week are noncompliant. Weekly employee time recording is insufficient. Records must be kept daily and available immediately for audit.

Download our Daily Timekeeping Compliance Checklist to identify timekeeping problems in your operation that could be a problem during audit.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to Download the PDF