3 Benefits of Cloud-Based Workforce Management

benefits of cloud based WFM Islandia

It’s easy to see why companies have been steadily moving from premise-based systems to cloud-based, or SaaS (software as a service) solutions. Today’s post highlights 3 significant benefits of cloud-based WFM systems.

1. Saves Money

  • Low cost setup.
  • Eliminates expense of IT maintenance.
  • Avoid rates for software updates.
  • Easily grows with your company.

Try our ROI Calculator to see how much you could be saving with our cloud-based Workforce Management Solution. You’ll be surprised.

2. Anywhere/Anytime Access

  • All you need is a web browser.
  • Centralized records and management.
  • Customize features and access per user.
  • Mobile access increases productivity.
  • Number one solution for organizations with multiple sites and mobile staff members.

Learn more about how Baron Mobile can increase your employee productivity, and free up additional manager time.

3. Quick Implementation

  • Infrastructure already in place.
  • With login credentials, you are ready to go.
  • Integrates with your payroll processing service.

In most cases, we can have you up and running in less time than it takes most managers to collect payroll data from all their employees, and we won’t keep you late on a Friday afternoon.

To learn how cloud-based Baron Workforce Management Suite benefits your specific business and industry, call 631-266-2500 today.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

How a Timecard Goof-up Can Cost You $30,000

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Restaurant Owner Owes $30,000 for a $30 Mistake
Bobbi Best owns Blondies’ Bistro in Grants Pass, Oregon. In December 2015, a man named Martin Robinson applied for a cook’s position. In the restaurant industry, it is customary for job seekers to exhibit cooking expertise in a “working interview.” As Best had routinely done with previous job seekers, she asked Robinson to sign a waiver in which he consented to an unpaid working interview.

Signed Waivers of Acceptance Don’t Supersede Labor Regulations
Evidently, Best did not recognize that Oregon labor laws obligate payment of at least minimum wage for time spent in working interviews. At minimum wage, the working interview would have earned Robinson about $30. The following day, Robinson worked a standard shift but then rejected the job in a text message to Best. Best paid him approximately $60 for the regular shift.

Ignoring It Won’t Make It Go Away
Robinson took Best to court where she was ordered to pay a fine for the violation. Best didn’t pay the initial fine which compounded to $4,400 in the early spring of 2016. As of October 31, 2016, she had paid over $13,000 in legal fees but still owed over $21,000 to Robinson and his lawyer.

There are several lessons to be learned from this story:

  1. Employers need to keep accurate, comprehensive records to protect themselves in case of a labor dispute. Accurately track employee hours for working interviews, training, and regular shifts with Baron Workforce Management Clock from baronHCM. Customize settings to reflect state and industry-specific provisions.
  2. Be aware that a or employee may exploit even a small infraction. Labor courts almost always favor the employee, even if they act quickly to make amends.
  3. Gain an intensive understanding of state and federal labor regulations, comply with them, and keep up with changes.
  4. In the unfortunate event that you are fined, pay immediately before late penalties build up.

Are You at Risk?
Call 631-266-2500 today to see how Baron Workforce Management Clock can protect you from a similar nightmare.

Source:
Based on an October 31, 2016 story written by Jeff Duewel for the Grants Pass Daily Courier, republished by the Medford, Oregon-based Mail Tribune. Jeff Duewel, “Working interview turns into nightmare for Grants Pass Bistro,” Mail Tribune, October 31, 2016, http://www.mailtribune.com/news/20161031/working-interview-turns-into-nightmare-for-grants-pass-bistro, accessed February 28, 2017

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Avoid The Top 3 Employee Scheduling Pitfalls

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Today’s message is for business owners in the restaurant and retail industries.

Scheduling isn’t an easy task for businesses with irregular shifts and a degree of unpredictability in day-to-day staffing needs. Is your organization being tripped up by the following common employee scheduling pitfalls?

1. Understaffing
2. Overstaffing
3. Lack of Employee Involvement

Effective scheduling is fundamental for quality customer service, high employee loyalty, and maximum profitability.

Solution?

Baron Workforce Management Suite with Baron Scheduling

Baron Workforce Management Suite from baronHCM can transform employee scheduling.

  • Create schedules with drag-and-drop simplicity.
  • System automation finds eligible employees to cover open shifts.
  • View schedules by group, week, and color codes.
  • Fill last minute shift vacancies within seconds.
  • Reduce overstaffing and overtime with customized system notifications.
  • Employee Self Service empowers staff to manage their own shift trades.

Affordable Baron Workforce Management Suite will simplify your employee scheduling. Call baronHCM at 631-266-2500 to schedule a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

How to Put Your Employees in the Driver’s Seat

Islandia employee self-service timecard system

Your team members don’t call their bank when they need to check their balance, they simply access their account from their smartphone. They also purchase movie tickets and book flights without ever speaking to an actual person. Self-service access lets people manage their lives at their convenience, on their own terms.

Take the Hassle Out Of, Well, Everything
Do you offer the convenience of self-service Workforce Management to your team members? Why should they need call you (or your HR department) when they want to trade a shift or identify how much sick leave they have accrued?

Empowered Employees Are Happy Employees
Baron Time from baronHCM brings the ease and convenience of self-service timecard and schedule management to your associates, dramatically improving employee morale, minimizing turnover, and reducing time spent collecting and managing data.

Baron Workforce Management Suite with Employee Self-Service (ESS) and the Virtual Trade Board empowers your staff to:

Manage their own timecards, decreasing the time needed to review and confirm with a supervisor
Punch in/out from a mobile device for more exact timekeeping on remote jobs
See PTO, sick leave, and vacation accrual reports
Request schedule changes, pick up extra shifts, and view approvals without having to talk with a supervisor

Baron Workforce Management Suite with Employee Self-Service (ESS) and the Virtual Trade Board enables your supervisors to:

Create and modify schedules quickly and effortlessly with drag-and-drop schedule templates
Approve shift change requests with automatic employee notices to decrease communications overhead
Automatically track PTO for more accurate and timely reporting
Monitor time and attendance with threshold reporting so you don’t miss important events
Customize overtime warnings so you can meet your scheduling, workflow, cost of labor, and compliance goals

Improved Loyalty Curtails Turnover
Why spend more time and money managing your workforce than necessary? You hire smart, capable individuals—it makes perfect sense to let them handle every possible Workforce Management task. Your staff will welcome the convenience, improved efficiency, and reduced confusion of Employee Self-Service (ESS). Let us show you how quick we can get you up and running with Baron Workforce Management Suite.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

New Employers: Avoid The Top 3 Payroll Mistakes

avoid payroll mistakes Islandia

Owning a business after being an employee can be very satisfying. You are the captain of the ship and can chart your course without having to answer to anyone else. When you get to the point where you need employees, however, it’s vital to realize that being an employer can be complex when it comes to payroll. To ensure the best chance of success, be sure you avoid prevalent payroll mistakes:

1. Failing to Pay Payroll Taxes
We list this one first because there are major penalties attached. Brand-new small business owners may mistakenly think that failing to pay payroll taxes is akin to not paying personal income taxes. This is a hazardous error.

If you get in a cash pinch, DO NOT delay paying your payroll taxes as a stopgap measure.

This is what the Dept. of Justice has to say about withholding payroll taxes (trust fund money) and not turning it over to the IRS:

“An individual’s failure to comply with employment-tax obligations is not simply a civil matter. Employers who view amounts withheld from employee wages as a personal slush fund, treat withheld employment taxes as a loan from the government that can be repaid if and when they see fit, or whose business model is based on a continued failure to pay employment tax, are engaging in criminal conduct and face prosecution, imprisonment, monetary fines and restitution. According to statistics provided by IRS Criminal Investigation, in the 2015 fiscal year, individuals convicted of employment tax crimes were sentenced to an average of 24 months in prison.” https://www.justice.gov/opa/pr/justice-department-reminds-employers-their-employment-tax-responsibilities

2. Inaccurate Time Cards
Manual timekeeping processes that require employees to enter hours on a paper timesheet are exposed to errors that are both intentional and accidental. Employees often record their prescribed starting time even when arriving late and do the opposite when leaving early. Even your most high-principled employee can have trouble accurately recalling hours when filling out a time card several days after the fact. Inaccurate time cards increase costs of labor unnecessarily and burden your HR staff (which may just be you) who have to gather information to correct the time cards.

Paying employees a few minutes here and there for time not worked can really add up. Consider the following example. If you have 25 staff members who estimate their hours with an extra 8 minutes of time each day for which they were not on the job, you will overpay:

$184 weekly
$367 biweekly
$794 monthly

3. Misclassifying Employees
It is tempting for an employer to designate an employee as an independent contractor. In most cases, employers are not legally obligated to withhold and pay Social Security, unemployment, and Medicare taxes for money paid to workers classified as independent contractors. Additionally, employee classification a host of other things including benefits eligibility, minimum wage provisions, overtime pay eligibility, and workers’ comp eligibility. Employers who misclassify are at risk of state and federal penalties and should consult the comprehensive DOL guidance on the subject to be safe. The nature of an employer-employee relationship can also evolve over time and alter the classification. It’s critical to review the relationships periodically.

baronHCM serves hundreds of businesses like yours and can help you avoid these common pitfalls. Call us today at 631-266-2500.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

7 Ways Employee Self Service Benefits Your Business

employee time card management system Islandia

One important component of the Baron Workforce Management Suite is the Employee Self Service (ESS) portal. Today’s post looks at the specific benefits of employee self-service workforce management.

1. Empowers Employees

Employees are able to monitor their schedule, time cards, and accruals without having to go through a supervisor or the HR department. Instead of waiting for their supervisors to circulate shift-change requests on their behalf, staff members simply put requests on the Virtual Trade Board. Managers can conveniently view, monitor and confirm shift request changes online. Managers choose which employees are allowed to manage their own time cards.

2. Prevents Understaffing

Interested employees can request open shifts from the Virtual Trade Board. Managers authorize shift changes which triggers automatic notifications to all parties involved.

3. Eliminates Confusion

When time cards, schedules, accruals, and shift changes are centrally managed, managers and associates are all on the same page and can access the information any time. Automatic messages inform all parties of vital scheduling and time card information.

4. Eases Burden on Managers

Supervisors transfer tedious admin tasks to authorized employees and are spared from all the back-and-forth of shift changes and HR info monitoring. Let the employees monitor their own accruals and total hours worked—they are happy to take you out of the loop.

5. Leverages the Power of Mobility

The Baron Workforce Management Suite mobile app gives employees and supervisors 24/7 anywhere access and convenience.

6. Reduces Admin Time

When the automated system takes over mundane tasks, managers can work on other projects. Growing organizations won’t need to hire as many HR people as their staff grows.

7. Accommodates Employees’ Shift Preferences

Baron Scheduling and the Virtual Trade Board make it easy to create schedules that are best for you and your employees. When a shift comes open unexpectedly, employees who want to pick up extra hours request the shift. This eliminates the need for a manager to try to guess which employee wants the extra shift or beg an unwilling employee. Happy associates are more engaged, loyal, and productive.

If you are still using manual systems, imagine how Baron Workforce Management Suite could improve your WFM processes and workforce morale. Call 631-266-2500 today for a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

How to Cover Your Bases With PBJ: Are You In Compliance?

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Today’s article is for owners and operators of long-term care facilities subject to Payroll Based Journal reporting. Since PBJ reporting became nonelective in July of 2016, how has it been going for you? Have you created a workable process? Are you meeting the quarterly deadlines? Are you confident that your information is accurate?

PBJ Doesn’t Need to be a Full-Time Job
There are two ways to transfer PBJ reports: manual data entry and data upload from a payroll or time and attendance system. If you have tried going the manual route, you know what a hassle it is, and it will only get more time-consuming, tedious, and error-prone as your organization grows.

PBJ Your Way
Baron Workforce Management Suite from baronHCM takes the headache out of PBJ compliance with a system that is quick, easy and cost-effective. The PBJ tools in Baron Workforce Management Suite aren’t an afterthought; they were designed to meet the challenges of real-world SNF staffing configurations right from the get-go.

  • Do you employ a team of direct employees, contract, and agency staff members? No problem.
  • Do you have staff that splits their time between patient care and administrative responsibilities? We’ve got it covered.
  • Do you have employees that work more than one job code? No sweat.
  • Do you have physicians who provide both direct patient care and medical director duties? Easy peasy.
  • Does your staff work at multiple facilities? You are going to have to do better than that to stump us.
  • Do you have both SNF/NF and non-certified beds? We can manage that in our sleep.

Baron Workforce Management Suite PBJ Reports Include:
A complete, accurate record that distinguishes direct care workers by job code (includes agency, contractors, and certified medical personnel as defined by CMS)
Residence census data (Medicare, Medicaid, other)
Direct care staff turnover and tenure (start and term dates)
Total hours of care provided by each category of employee per resident per day including start and end date and the hours worked per individual

Baron Workforce Management Suite protects you from audits and gives rating agencies the documentation necessary to verify that your facility provides a first-rate level of care. Call today for a demo!

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

5 Ways Manual Timekeeping Costs Your Business

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Still using pen and paper? Have you considered how much manual timekeeping costs a business?

1. Employee Time Theft

Manual timekeeping systems can be exploited in a number of ways from hours padding to buddy punching. Some large employers who switch to an automated system are surprised by the drop in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, quickly paying for the cost of adopting an advanced yet affordable automated system like Baron Time.

2. Inaccurate or Insufficient Records

Without accurate employee hours data, it is difficult to make informed decisions about human resource allocation. This, in turn, curtails productivity.

3. Unnecessary Admin Costs

With old school manual timekeeping systems, your admin staff spends tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll system. When your HR staff can process payroll in minutes, they are free to work on company initiatives that improve employee productivity and loyalty.

4. Increased Overtime

Paper time card systems don’t have built-in alerts to inform supervisors when employees are approaching or have exceeded their authorized hours. The larger your company, the more unexpected overtime costs you.

5. Higher Employee Turnover

Inaccurate timekeeping and restricted access to basic information contribute to employee frustration and higher turnover. Many employers don’t realize how expensive it is to replace employees.

Numerous studies have demonstrated that it costs about 20% of annual salary to replace an associate making less than 50k a year and the costs increase with higher paid employees.* Do the math: for an associate making $30,000 a year, that would be $6,000.

Automated time and attendance systems allow associates to handle their time cards and monitor PTO, vacation, and other accruals without having to go through a supervisor or the HR department. When team members are empowered, they feel better about their jobs which leads to increased productivity.

*Heather Boushey and Sarah Jane Glynn, “There Are Significant Business Costs to Replacing Employees,” Center for American Progress, November 16, 2012, https://www.americanprogress.org/issues/economy/reports/2012/11/16/44464/there-are-significant-business-costs-to-replacing-employees/, accessed March 31, 2017

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

How Can The Virtual Trade Board Help Your Company?

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Today’s message focuses on one very important feature of Baron Scheduling: the Virtual Trade Board.

Filling holes in the schedule becomes much easier with the Baron Scheduling Virtual Trade Board. Instead of waiting for managers to circulate requests on their behalf, employees simply place requests on the Virtual Trade Board. Managers can quickly view, monitor and approve shift request changes online. Once a shift trade is approved, Baron Scheduling automatically notifies the appropriate employees.

The Virtual Trade Board offers solutions to scheduling troubles common to most industries:

Improved Schedule Oversight
Managers can monitor and approve shift changes all in one place. The Virtual Trade Board shows the big picture: all shift change requests from every team member.

Saves Time for Managers
Managers don’t have to contact individual employees about schedule changes. The Virtual Trade Board shows which associates have requested a shift change or additional shifts. Once a supervisor has approved a schedule change, Baron Scheduling informs the employee, eliminating the need for the manager to reach out to the employee. No more phone calls, texts, or emails required to communicate with employees about schedule changes.

Saves Time for Employees
Employees don’t have to track down a supervisor or leave a message on his/her voice mail to request a shift change or pick up an open shift. It only takes a few seconds to put a request on the convenient Virtual Trade Board.

Baron Scheduling is an easy, reasonably-priced advanced scheduling solution that integrates with our Baron Time time and attendance solution. The Baron Scheduling Virtual Trade Board is the proactive way to handle schedule changes and empower staff members. For details on how the Virtual Trade Board can solve your organization’s individual scheduling issues, call today for a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

5 Reasons Your Non-Profit Needs a Workforce Management Solution

employee timekeeping for non-profits Islandia

Non-profit organizations are continually searching for ways to reduce expenses and use employees and volunteers more effectively.

Baron Workforce Management Suite is an affordable Workforce Management system presented for the unique needs of 501(c) organizations such as churches, charitable organizations, real estate boards, and credit unions. Baron Time, Baron Scheduling, and Baron Workforce Management Clock make up Baron Workforce Management Suite.

How can your non-profit benefit from Baron Workforce Management Suite?

1. Reduce Labor Expenses

Track employee time to the minute so you don’t pay for time card mistakes or intentional time theft. Built-in notifications help minimize expensive overtime for non-exempt employees. Our convenient system reduces admin time as punches are recorded automatically, online time cards are created, and the data can be entered directly into your payroll processing service.

2. Smoother Scheduling

With Baron Scheduling, our powerful, easy-to-use scheduling system, you can set up a standard schedule with one of the built-in templates and then copy and paste to customize.

3. Smart Compliance Tools

Easily set employee classifications, overtime warnings, and job codes. Create accurate, comprehensive records that will safeguard you in the event of a labor dispute.

4. Boost Employee Satisfaction

Baron Scheduling has a virtual trade board which permits associates and volunteers to request a schedule change and pick up shifts without having to reach out to a manager. When staff members are trusted to manage their own schedule changes and approve their online time cards, they have higher job satisfaction and feel a stronger ownership in the organization.

5. Improved Human Resource Management

With Baron Workforce Management Suite, you have all of your Workforce Management data centralized and easily accessible. This allows your team to analyze the information and design strategies for improved productivity.

Baron Workforce Management Suite Is The Affordable Solution

Baron Workforce Management Suite from baronHCM can simplify employee timekeeping and scheduling for your non-profit. And it probably costs a lot less than you think. Call 631-266-2500 for more specifics about our WFM tools for non-profits.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.