Case Study: Patient Care Staff Scheduling and PBJ

healthcare employee scheduling system Islandia

Baron Payroll helps assisted living facility eliminate scheduling conflicts, cover gaps, and improve quality while raising worker morale.

Contact Baron Payroll for information regarding Baron Workforce Management Suite Suncrest Assisted Living management was worrying about maintaining quality resident care because they had to deal with a constant cascade of scheduling changes. Every schedule change triggered a stream of ineffective emails, texts, and phone calls that wasted time, confused associates, and curtailed productivity for days at a time.

Frustrated Employees

Suncrest Assisted Living has a staff of 23 including on-site nurses and caretakers, aides, administrative staff, and housekeeping workers. A small on-site workforce means schedules aren’t very flexible and have little room to absorb change, which takes place often.

Unplanned schedule changes launched a time-consuming process of sending emails and texts to all qualified team members to find a replacement. Managers were often required to coordinate fractional shift changes to adjust to overlapping availabilities. The result was a domino effect that caused unanticipated consequences including costly overtime and coverage gaps. The extra burden, added confusion, and personal disruption was taking a toll.

SwipeClock Workforce Management Provides Relief

healthcare employee scheduling system IslandiaSearching for a solution, Suncrest turned to Baron Workforce Management Suite. Baron Workforce Management Suite provides simplified scheduling with Baron Scheduling in a powerful suite of integrated cloud-based tools that include time and attendance tracking (Baron Time), with mobile capability for 24/7 anywhere access.

SOLUTION — Baron Workforce Management Suite

• Baron Scheduling for expedited assisted living staff scheduling and mobile coordination.
• Baron Time for integrated time and attendance tracking.
• Mobile access provides employee access and management control.

Suncrest needed a simple solution that managers and other associates could use without the need for a lot of additional training. Baron Scheduling provided exactly that, with the additional power of drag-and-drop scheduling, simple schedule change management, and employee self-help tools that empower staff members to solve scheduling snags with ease.

With Baron Workforce Management Suite, Suncrest was able to set up their scheduling in about fifteen minutes by logging each employee name, job code, and availability. Once that was done, formulating associate schedules became a quick matter of drag-and-drop. Scheduling conflicts, last-minute overtime, and adequate shift coverage are no longer a hassle with built-in alerts that warn managers before a problem happens.

When it comes to finding help due to schedule changes, the Suncrest team no longer goes into panic mode; employees can enter their availability to pick up hours, and switching shifts between team members is as effortless as trading cards. Managers only need to confirm swaps for stress-free schedule changes.

One of the most appreciated features for Suncrest is the ability to empower associates with mobile access. With the Employee Self Service (ESS) portal, associates are able to view their schedule, request time off, check accruals, and review their time cards. They no longer need to call a supervisor for basic information and time card accuracy has improved significantly. This is a perfect solution for a community of employees working all hours of the day and a real timesaver for supervisors.

PBJ Made Easy

All long-term care facilities are now subject to the Payroll Based Journaling (PBJ) standards. Employers are required to track daily employee shift hours by job description and site as well as staff tenure and turnover. Suncrest uses the built-in Payroll Based Journaling (PBJ) tools in Baron Workforce Management Suite to efficiently track the data and prepare accurate reports. Suncrest supervisors are sleeping better at night knowing that PBJ compliance is automated with Baron Payroll Baron Workforce Management Suite.

Cost Savings, Improved Performance, and Elevated Morale

Managers using Baron Workforce Management Suite for scheduling will tell you that the savings in time alone makes the upgrade worth it. Furthermore, Suncrest Assisted Living will go one further and tell you that worker empowerment and the end of panicked scheduling emergencies have gone a long way toward increasing employee morale. Happy employees leads to better care for residents, increased productivity, and a healthier bottom line.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

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