3 Payroll Errors That Can Sink Your Company

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You’ve Got To Get Payroll Right

If you are a business owner, you are probably busy 24/7 and can’t always give each needed task your full attention. If you get to the point where you have to put something on the back burner, make sure it’s not payroll. Baron Workforce Management Suite has convenient, powerful tools to help you avoid these common payroll mistakes.

1. Inaccurate Time Cards
Manual timekeeping systems that necessitate team members to log hours on a paper timesheet are vulnerable to errors that are both deliberate and unintended. Employees often record their authorized shift start time even when arriving late and do the opposite when leaving early. Even your most trustworthy worker can have trouble accurately recalling hours when filling out a time card several days afterward. Inaccurate timecards increase costs of labor unnecessarily and burden your HR staff (which may just be you).

Baron Workforce Management Clock tracks employee time to the minute to make sure that you only pay team members for the time they are working. Baron Workforce Management Suite maintains accurate audit-ready time and attendance reports that can guard you in case of a DOL dispute.

2. Misclassifying Employees
Employee classification influences benefits eligibility, minimum wage provisions, overtime pay eligibility, and workers’ comp eligibility. Employers who misclassify are in danger of state and federal penalties and should consult the comprehensive DOL guidance on the issue.

Baron Workforce Management Suite allows you to customize the job codes for your organization to help you stay in compliance and develop efficient scheduling strategies to keep your labor costs as low as possible.

3. Failing to Pay Payroll Taxes
Small business owners may incorrectly think that failing to pay payroll taxes is akin to not paying personal income taxes. If you get in a cash pinch, DO NOT delay paying your payroll taxes as a stopgap measure.

Meeting all of your employer tax obligations is problematic without reliable time and attendance data for each pay period. Baron Workforce Management Suite automatically collects, calculates, verifies, and submits the critical information to your payroll provider.

baronHCM serves many companies like yours and can help you avoid these dangerous pitfalls with the experience and proficiency you can count on. Call us today at 631-266-2500.

Contact baronHCM for information regarding WorkforceHUB™UPGRADE TODAY

baronHCM offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your supervisors, employees, and company.

WorkforceHUB includes Baron Time, Baron Scheduling, Baron Mobile, and ApplicantStack. We’ve just added recruitment, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

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Is Our Company Required To Offer Paid Time-Off?

Let’s talk about time-off.  I’m often asked are there any regulations requiring our company to pay employees for time off?  In the old days, the answer was NO.  Today, the answer is MAYBE. 

In states, like New York, there are laws that require some employers to pay for sick time.  Other business, just choose to provide paid time off as another employee benefit.  You may be wondering how many different time-of categories should our company have? Many companies have moved away from having separate time-off buckets for vacation, sick, and personal days. 

It’s easier for companies to combine all these buckets into one called Paid Time Off or PTO.  You may be thinking isn’t if best for our company just to give employees 2 weeks paid time off, all UPFRONT, every year?

  Not necessarily.  That’s old fashioned and was popular when businesses kept tracking of time off with a spreadsheet. Businesses would lose money if an employee took two weeks PTO in January and then suddenly quit in February? 

There is a better way.  Have your employees accrue a little bit of time and earn PTO every single pay period. Your payroll company should easily be able to do these two things for you: First, accrue PTO every pay period for all your employees, and two, accrue PTO based on each employee’s hire date. 

This way the system will automatically increase PTO accruals based on length of service, so employees with more tenure will automatically earn more PTO time.

Employee Scheduling Solution Review

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There are 1,440 minutes in a day, and here at Baron Payroll we believe that none of those should be wasted!

Running a business and managing associates is no small task and it can become problematic to make sure that your organization and employees are running smoothly 24/7. But that’s what we are here to help with! We will help you optimize the time of your managers, employees, and organization.

Baron Payroll offers Baron Scheduling, the solution for making every second count.

Baron Scheduling delivers convenient tools that all come together to give you and your employees the most efficient scheduler on the market.

Copy and Paste Schedule Templates

Set up a standard schedule for each team member, then just copy and paste it into each schedule period. From there, you can drag and drop shifts as much as you like, but you’ll already have the basic foundation established. It’s an easy way to expedite the scheduling process.

Drag and Drop Scheduling

If you are still using paper time sheets, a dry erase calendar, or an Excel spreadsheet, prepare to be amazed. Changing shift start and end times is as uncomplicated as pointing and clicking.

Share the Back-and-Forth of Shift Changes

Each staff member has only their own schedule to worry about—supervisors have everyone’s. It makes sense to share the burden of shift swapping. A worker who wants time off simply posts a request on the online message board. Managers can quickly see and approve the changes without having to track everyone down. Once a shift trade is approved, Baron Scheduling automatically alerts the affected employees.

Baron Scheduling: scheduling reinvented.

Contact Baron Payroll for information regarding WorkforceHUB™UPGRADE TODAY

Baron Payroll offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.

WorkforceHUB™ includes Baron Time, Baron Scheduling, and Baron Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

It’s Time to Cut Your Losses

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Are you using a manual employee time and attendance system that fails to ensure the accuracy of timekeeping? If so, you are paying for time not worked. It’s time to cut your losses. 

The Cost of Time Card Estimation
You can save on labor costs by eliminating timecard estimation. How accurate is memory? When staff members forget to punch in or out and have to record missing punches on their timecard several days later, do you think they estimate in and out times in your favor? Can you recall your start and end times precisely for the past payroll period? Paying for just a few extra minutes per staff member each week can really add up.

If you have 25 employees who approximate their hours with an extra 8 minutes of time for which they were not on the job, you will overpay:

  • $184 weekly
  • $367 biweekly
  • $794 monthly

If you do the math for a whole year, you can really see that you need to stop the bleeding. This is what you would overpay for three entry-level wages:

  • $9.00/HR $7800
  • $10.00/HR $8667
  • $11.00/HR $9529

What could you do with an extra eight grand a year? Purchase new equipment? Provide additional training? Expand advertising?

The Solution
Baron Workforce Management Suite includes Baron Time, a cloud-based time and attendance solution that makes reducing labor costs easy. As your employees record time on their tablets, mobile phones, or computers—or with one of our plug-and-play time clocks—you’ll reduce time card guesstimating that leads to unnecessary overpayment. 

Let us show you how Baron Time can help your company. Call today for a demo!

 

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

How to Put Your Employees in the Driver’s Seat

Islandia employee self-service timecard system

Your team members don’t call their bank when they need to check their balance, they simply access their account from their smartphone. They also purchase movie tickets and book flights without ever speaking to an actual person. Self-service access lets people manage their lives at their convenience, on their own terms.

Take the Hassle Out Of, Well, Everything
Do you offer the convenience of self-service Workforce Management to your team members? Why should they need call you (or your HR department) when they want to trade a shift or identify how much sick leave they have accrued?

Empowered Employees Are Happy Employees
Baron Time from Baron Payroll brings the ease and convenience of self-service timecard and schedule management to your associates, dramatically improving employee morale, minimizing turnover, and reducing time spent collecting and managing data.

Baron Workforce Management Suite with Employee Self-Service (ESS) and the Virtual Trade Board empowers your staff to:

Manage their own timecards, decreasing the time needed to review and confirm with a supervisor
Punch in/out from a mobile device for more exact timekeeping on remote jobs
See PTO, sick leave, and vacation accrual reports
Request schedule changes, pick up extra shifts, and view approvals without having to talk with a supervisor

Baron Workforce Management Suite with Employee Self-Service (ESS) and the Virtual Trade Board enables your supervisors to:

Create and modify schedules quickly and effortlessly with drag-and-drop schedule templates
Approve shift change requests with automatic employee notices to decrease communications overhead
Automatically track PTO for more accurate and timely reporting
Monitor time and attendance with threshold reporting so you don’t miss important events
Customize overtime warnings so you can meet your scheduling, workflow, cost of labor, and compliance goals

Improved Loyalty Curtails Turnover
Why spend more time and money managing your workforce than necessary? You hire smart, capable individuals—it makes perfect sense to let them handle every possible Workforce Management task. Your staff will welcome the convenience, improved efficiency, and reduced confusion of Employee Self-Service (ESS). Let us show you how quick we can get you up and running with Baron Workforce Management Suite.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

5 Ways Manual Timekeeping Costs Your Business

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Still using pen and paper? Have you considered how much manual timekeeping costs a business?

1. Employee Time Theft

Manual timekeeping systems can be exploited in a number of ways from hours padding to buddy punching. Some large employers who switch to an automated system are surprised by the drop in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, quickly paying for the cost of adopting an advanced yet affordable automated system like Baron Time.

2. Inaccurate or Insufficient Records

Without accurate employee hours data, it is difficult to make informed decisions about human resource allocation. This, in turn, curtails productivity.

3. Unnecessary Admin Costs

With old school manual timekeeping systems, your admin staff spends tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll system. When your HR staff can process payroll in minutes, they are free to work on company initiatives that improve employee productivity and loyalty.

4. Increased Overtime

Paper time card systems don’t have built-in alerts to inform supervisors when employees are approaching or have exceeded their authorized hours. The larger your company, the more unexpected overtime costs you.

5. Higher Employee Turnover

Inaccurate timekeeping and restricted access to basic information contribute to employee frustration and higher turnover. Many employers don’t realize how expensive it is to replace employees.

Numerous studies have demonstrated that it costs about 20% of annual salary to replace an associate making less than 50k a year and the costs increase with higher paid employees.* Do the math: for an associate making $30,000 a year, that would be $6,000.

Automated time and attendance systems allow associates to handle their time cards and monitor PTO, vacation, and other accruals without having to go through a supervisor or the HR department. When team members are empowered, they feel better about their jobs which leads to increased productivity.

*Heather Boushey and Sarah Jane Glynn, “There Are Significant Business Costs to Replacing Employees,” Center for American Progress, November 16, 2012, https://www.americanprogress.org/issues/economy/reports/2012/11/16/44464/there-are-significant-business-costs-to-replacing-employees/, accessed March 31, 2017

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Baron Payroll PunchLogic Prevents Punch Errors

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Has your company outgrown your time and attendance system? Have you been searching for something to increase productivity and efficiency for your business? Baron Payroll has the answer for you!

Not only is our Baron Workforce Management Suite a robust solution, it is updated continually with state-of-the-industry tools. This way, your company is never using last year’s technology. Let’s talk about the latest addition to Baron Workforce Management Suite.

Baron Time Clock With PunchLogic

Baron Time Clock is the smartest time and attendance manager on the market. What sets Baron Time Clock apart from other time and attendance systems is what we call PunchLogic.

PunchLogic makes clocking in and out more accurate by knowing what your employees should be doing next.

If an associate clocks in to work, the option to clock in again is taken away and they are presented with logical options: clock out, start a break, or start a meal. This intuitiveness decreases punch errors and increases payroll accuracy.

PunchLogic curtails duplicate punches and will significantly increase the accuracy of your timekeeping data.

When your organization is able to reduce errors on time cards, your HR staff will spend less time administering payroll. That allows them to focus on other aspects of your organization and you can feel confident that our Baron Workforce Management Suite will be doing its job!

Baron Time Clock is a powerful feature of Baron Workforce Management Suite. We are sure your organization will see an increase in efficiency, a reduction in labor costs, and better protection in case of a DOL audit!

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.