Restaurant Scheduling Best Practices

top restaurant scheduler Islandia

Welcome to the Baron Payroll blog. Today’s post addresses restaurant scheduling best practices. We have helped many restaurant owners improve and simplify their employee scheduling with Baron Scheduling, the leading scheduling system for the hospitality industry.

Extend Your Scheduling Forecast

If you make schedules available two weeks or more in advance, it demonstrates to your labor force that you care about their lives outside of work. The more notice you give, the easier it is for them to arrange childcare, schedule appointments, or take care of other obligations. It doesn’t cost you anything, but it goes a long way to inspire a dedicated crew. Even it some tweaking needs to be done after a schedule is created, you can have most shifts in place, especially if you have some associates with a set schedule.

Predictive scheduling provisions are gaining momentum and may affect you sometime in the near future. If you have these practices already in place before you are obligated legally, you will be ahead of the game. Besides, it makes good business sense to establish a supportive work environment where employees are valued and respected.

Cross-Train for Increased Schedule Flexibility

When you bring on a new employee, be upfront about the fact that servers have to bus tables once in a while and prep cooks have to sling dishes. The entry-level staff members will be eager to broaden their job skills and your personnel will be better able to respond to shifting customer levels on the fly.

Be Flexible

If you hire competent employees, why does it matter if they trade shifts? Many restaurant owners who have loosened up shift trade policies have seen an increase in accountability because their workers don’t want to lose the privilege. When hiring staff, find out what shifts they want to work and how many hours they want to work per week. This sounds like an obvious issue, but you would be surprised at how many employers overlook these important questions and then are frustrated when all of their employees want the same shifts. When analyzing competing potential employees with similar qualifications, schedule preferences could be a deciding factor.

Create Rules for Schedulers

If you are not the only one who makes schedules, develop rules for any supervisors or team leads who share the task. Use job codes to keep track of each employee’s skills and certifications and make sure you update them when required. Don’t assume the other schedule makers have the institutional knowledge you’ve acquired. Preserve useful information about schedule-making and other processes that have been refined over time.

Use Baron Scheduling for Scheduling Best Practices

If you are serious about adopting these methods, you need Baron Scheduling, the most powerful Workforce Management system for the hospitality industry. Baron Scheduling has dedicated tools that simplify restaurant employee scheduling. Call Baron Payroll today for a demo.

Contact Baron Payroll for information regarding WorkforceHUB™UPGRADE TODAY

Baron Payroll offers WorkforceHUB™, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and organization.

WorkforceHUB™ includes Baron Time, Baron Scheduling, and Baron Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB™ is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Solve Manufacturing Employee Scheduling Problems

Today’s article is for small-medium-sized manufacturers whose manual scheduling processes are not doing the job.

Paper-based employee scheduling methods are:

  • Tedious and inefficient
  • Unable to quickly adjust to scheduling emergencies
  • Prone to inaccuracies
  • Not equipped to manage overtime
  • Difficult to share with employees

In addition, workers need to go through a manager or HR department to obtain schedule, time card, and PTO information and it is cumbersome for associates to submit and obtain shift change approvals.

Imagine if your production equipment was this outdated, ineffective, and inefficient.

These problems impact everyone in the business:

  • Owners overpay for labor, which reduces profit margins
  • Owners lose money due to high employee turnover
  • Owners are in danger of compliance violations
  • Company misses production deadlines which threatens client contracts and business reputation
  • Employees work more overtime than they want to
  • Team Members can’t view the schedule when they are not at work
  • Team Members have to go through a manager to request shift changes
  • Short-handed shifts force team members on-the-clock to pick up the slack, which, in turn, often causes employee burnout
  • Scheduling managers spend so much time building schedules that they have little time for other essential tasks
  • Scheduling managers can’t easily accommodate employee schedule preferences

Deep-rooted problems that affect every level of the organization require a powerful yet easy-to-implement solution. Baron Workforce Management Suite from Baron Payroll has tools to transform employee scheduling at manufacturing facilities.

Baron Workforce Management Suite includes Baron Scheduling which offers expedited scheduling and Baron Time for integrated time and attendance tracking.

  • Set up schedules with drag-and-drop simplicity
  • Customizable job codes make sure the team members with the required skills are scheduled
  • System automation finds eligible staff members to cover open shifts
  • Customized system notifications reduce over-staffing and unplanned overtime
  • Complete mobile coordination for employees and management
  • Employee Self Service allows staff to manage their time cards, post shift requests, and monitor PTO accruals
  • Automatically creates audit-ready records

Baron Workforce Management Suite is the industry-leading customizable scheduling system for manufacturing facilities that run 24/7.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to schedule a demo.

Reduce Overtime Monitoring to Just Minutes a Week

limit employee overtime Islandia

Today’s message is for business owners or managers with hourly employees whose shifts vary according to staffing needs. You are probably well aware that mismanagement of overtime can increase labor costs in addition to having significant compliance implications.

If overtime monitoring has become an overwhelming task that consumes several hours of your work week, we can free them up for you. Baron Workforce Management Suite with customizable overtime alerts can decrease overtime management to just a few minutes a week.

You simply set how many hours each employee is authorized to work and if the employee starts approaching the designated hours, the system will automatically notify you.

At that point, you can decide how to deal with the situation according to the current production needs, cost of labor allocations, and FLSA compliance ramifications. Overtime management is just one of the effective, convenient tools in our comprehensive cloud-based Workforce Management system. Call 631-266-2500 today to see what else Baron Workforce Management Suite can do for your business.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

Avoid The Top 3 Employee Scheduling Pitfalls

automated scheduling system

Today’s message is for business owners in the restaurant and retail industries.

Scheduling isn’t an easy task for businesses with irregular shifts and a degree of unpredictability in day-to-day staffing needs. Is your organization being tripped up by the following common employee scheduling pitfalls?

1. Understaffing
2. Overstaffing
3. Lack of Employee Involvement

Effective scheduling is fundamental for quality customer service, high employee loyalty, and maximum profitability.

Solution?

Baron Workforce Management Suite with Baron Scheduling

Baron Workforce Management Suite from Baron Payroll can transform employee scheduling.

  • Create schedules with drag-and-drop simplicity.
  • System automation finds eligible employees to cover open shifts.
  • View schedules by group, week, and color codes.
  • Fill last minute shift vacancies within seconds.
  • Reduce overstaffing and overtime with customized system notifications.
  • Employee Self Service empowers staff to manage their own shift trades.

Affordable Baron Workforce Management Suite will simplify your employee scheduling. Call Baron Payroll at 631-266-2500 to schedule a demo.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

How Can The Virtual Trade Board Help Your Company?

solve scheduling problems Islandia

Today’s message focuses on one very important feature of Baron Scheduling: the Virtual Trade Board.

Filling holes in the schedule becomes much easier with the Baron Scheduling Virtual Trade Board. Instead of waiting for managers to circulate requests on their behalf, employees simply place requests on the Virtual Trade Board. Managers can quickly view, monitor and approve shift request changes online. Once a shift trade is approved, Baron Scheduling automatically notifies the appropriate employees.

The Virtual Trade Board offers solutions to scheduling troubles common to most industries:

Improved Schedule Oversight
Managers can monitor and approve shift changes all in one place. The Virtual Trade Board shows the big picture: all shift change requests from every team member.

Saves Time for Managers
Managers don’t have to contact individual employees about schedule changes. The Virtual Trade Board shows which associates have requested a shift change or additional shifts. Once a supervisor has approved a schedule change, Baron Scheduling informs the employee, eliminating the need for the manager to reach out to the employee. No more phone calls, texts, or emails required to communicate with employees about schedule changes.

Saves Time for Employees
Employees don’t have to track down a supervisor or leave a message on his/her voice mail to request a shift change or pick up an open shift. It only takes a few seconds to put a request on the convenient Virtual Trade Board.

Baron Scheduling is an easy, reasonably-priced advanced scheduling solution that integrates with our Baron Time time and attendance solution. The Baron Scheduling Virtual Trade Board is the proactive way to handle schedule changes and empower staff members. For details on how the Virtual Trade Board can solve your organization’s individual scheduling issues, call today for a demo.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Headache-Free Scheduling with Baron Scheduling

easy cloud-based employee scheduling Islandia

Introducing Baron Scheduling by Baron Payroll. Baron Scheduling is a convenient advanced scheduling solution that integrates with our Baron Time time and attendance system in the Baron Workforce Management Suite.

Baron Scheduling revolutionizes the scheduling process for both managers and associates. It delivers managers smart tools for easy, hassle-free scheduling and allows employees to take over many tasks previously done by supervisors.

  • Baron Scheduling does more than just schedule employees; it helps you manage and empower your employees to engage with scheduling and reduces a lot of the burden from your management team.
  • Baron Scheduling helps get rid of over-staffing and reduces overtime with customized system warnings.
  • Baron Scheduling swiftly identifies gaps in coverage before it’s too late and sends email and SMS notifications, so you know when there’s a problem before it gets out of hand.
  • System automation finds eligible employees to cover open shifts.
  • Create schedules with drag-and-drop simplicity, view schedules by group, week, and color code for simple identification, and fill last minute shift vacancies within seconds.

There are preset templates to help you create schedules promptly or copy and paste your own templates for complete customization.

Contact Baron Payroll for information regarding Baron Workforce Management SuiteUPGRADE TODAY

Baron Payroll offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our Baron Payroll ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.