New York State Labor Law Compliance Checklist

Labor laws at the federal, state and local level are are complicated and change all the time.

70% of employers audited are found in violation, according to a recent estimate. In New York, you risk large financial damages, personal liability and even jail time for violations. Timekeeping problems put you at significant risk.

Use this checklist as a guide to see if you have any obvious problems in your timekeeping that expose you to risk of violation.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

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NYC Sick Leave Timekeeping Compliance Checklist

Sick leave is an important benefit for both employer and employee. Without it, employees go to work sick (nearly 50% according to a recent Kaiser Family Foundation study).

A separate study by the National Foundation for Infection Diseases found that 30% of workers reported that they contracted the flu from a colleague. NYC rules require sick leave and proof of compliance.

Use this NYC Sick Leave Timekeeping Compliance Checklist as an aid to see if you have any obvious timekeeping issues related to sick time management.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to download the PDF.

NY Spread of Hours Timekeeping Compliance Checklist

New York wage orders from the Commission of Labor require certain employers to provide extra compensation to employees in specific situations based on the ‘spread of hours’ in the day.

Spread of hours is defined as the total hours between the first shift start and the last shift end, regardless of hours worked.

While wage order details may change over time and other jurisdictions may impose their own version, the basic timekeeping requirements remain consistent.

Use this Spread of Hours Timekeeping Compliance Checklist as a guide to the capabilities required to track and minimize spread of hours while remaining compliant.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click here to download the PDF.

New York Paid Family Leave Checklist

New York Paid Family Leave is available to virtually all private employees in the state.

Employers must accurately track hours and days worked as well as sick time and leave time to ensure they comply with the law.

Use this New York paid family leave checklist to identify timekeeping features needed to properly fulfill employer responsibilities for Paid Family Leave.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to download the PDF.

Daily Timekeeping Compliance Checklist

Federal, state and local labor laws all require accuracy in timekeeping. Some, like New York, specify that the timekeeping must be daily—anything short of that is unacceptable.

Timesheets prepared at the end of the work week are noncompliant. Weekly employee time recording is insufficient. Records must be kept daily and available immediately for audit.

Download our Daily Timekeeping Compliance Checklist to identify timekeeping problems in your operation that could be a problem during audit.

We also recommend that you consult legal, accounting, payroll and HR experts to ensure you are doing all you can to protect yourself, your company and your employees.

Click to Download the PDF