Case Study: Cabinet Shop

cabinet shop employee timekeeping system

Running a small manufacturing business in the United States is not for the faint of heart. We have seen so many proud “Made in America” operations go belly up due to foreign competition and the recession that those unfamiliar with the industry might be surprised to learn that there are still some domestic manufacturers that have not only survived but are prospering.

Today’s case study looks at a custom cabinet shop geared to the high-end residential market. During the 2007-2009 recession, the owner started incorporating lean manufacturing practices, which he credits for helping his organization weather the economic downturn.

Though lean manufacturing processes were originally designed for large assembly-line manufacturing operations, many of the basic principles can be applied to organizations of any size or industry.

From 2008-2013, the owner concentrated on increasing the efficiency of production processes and materials management. Around 2013, he realized that lean manufacturing principles could increase the efficiency and profitability of his workforce. He knew that paper timesheets, an old school time clock, and manual scheduling systems were cumbersome and inefficient.

His main goals were:

  • Eliminate redundancy through automation
  • Decrease time devoted to non-billable processes
  • Leverage data to continually increase profitability
  • Improve document management

Solution — Baron Workforce Management Suite

Baron Workforce Management Suite consists of Baron Time and Baron Workforce Management Clock for cabinet shop employee timekeeping, Baron Scheduling for scheduling, and Baron Mobile for mobile functionality. Let’s review how Baron Workforce Management Suite capably fulfilled each of his original objectives.

Eliminate Redundancy

Before Baron Workforce Management Suite, each worker would fill out a time card, then a supervisor would approve it, then the hours were manually entered into the payroll system by one of the HR staff. Three different people touched each time card each payroll period! Baron Workforce Management Clock permits employees to clock in at the shop or on their smartphone when picking up materials, out on a bid, or at a job site. Time card data is captured automatically and can then be accessed in a variety of different formats. Managers can approve them at a glance in the cloud-based system or set the system to auto approve. The data is then imported directly into payroll.

Reduce Time Devoted to Non-billable Processes

Prior to implementation, Workforce Management took most of the HR team’s time and a significant amount of time for supervisors and employees as well. Now that employees manage their own electronic timesheets and hours are imported directly into the payroll system, the HR team has time to help with sales and billing. And the owner has determined that even if the organization triples in size, he won’t need to hire more HR staff.

Before Baron Workforce Management Suite, the supervisors had been using Excel spreadsheets to design employee schedules. Baron Scheduling has customizable templates and drag-and-drop functions that permit managers to create team schedules in minutes.

Leverage Data to Boost Profitability

Baron Scheduling empowers the owner and management team to analyze and adjust worker schedules to maximize employee efficiency. Overtime alerts and schedule enforcement have lowered labor costs and increased the bottom line.

Improve Document Management

Manually capturing, storing, and accessing HR data was ridiculously inefficient before the implementation of Baron Workforce Management Suite. Employee time and attendance, schedules, time cards, PTO tracking, payroll processing, and compliance reporting ate more than twenty hours a week for the two-person HR team. Now, there are no more error-prone paper time cards to enter into the payroll platform, no tedious accruals tracking, and audit-ready records protect against any DOL action.

What can Baron Workforce Management Suite do for your business? Call today for a demo.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and decrease labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to set up a demo.

Case Study: Retail Employee Scheduling and Timekeeping

retail employee scheduling case study Islandia

Contact baronHCM for information regarding Baron Workforce Management SuitebaronHCM helps sportings goods business save with time and attendance compliance, dramatically simplified scheduling, and mobile management.

Northwest Outfitters is a small retail chain tackling the obstacles of selling in the competitive outdoor sports sector. Managing a specialized labor force across 5 locations became their focus as an opportunity to considerably reduce costs and gain a competitive advantage.

Workforce Management is a key sore spot for retail businesses with numerous departments. Northwest Outfitters’ primary challenge is keeping unique departments staffed with the right people while reducing costs with viable cross-department coverage. They also wanted to address one of their largest budget issues; unexpected overtime.

Except for a small body of supervisors, all sales associates are part time. When there is a staffing pinch, it can be nearly impossible to keep part-timers from working forty hours or more. Holiday breaks and year-end staffing has added scheduling snags and compliance pressure with the burden of tracking and reporting.

Baron Workforce Management Suite Integration Creates Savings

healthcare employee scheduling system IslandiaWith Baron Scheduling, the scheduling solution in Baron Workforce Management Suite, department managers created standard schedule templates for busy and slow sales periods, which vary from department to department. With the standard schedule in place, managers can drag and drop to adjust to changing conditions. This has been a critical time saver for managers, and with pre-defined alerts, has provided a considerable reduction in last-minute overtime.

SOLUTION — Baron Workforce Management Suite

Employee Empowerment

Before Baron Workforce Management Suite implementation, staff members constantly contacted supervisors about shift adjustments, time card foul-ups, and PTO accruals. With Employee Self Service (ESS), employees clock in/out from their mobile device, manage their own time cards, submit time off requests, and check accruals without having to contact a supervisor. With the intuitiveness of PunchLogic, time card mistakes are no longer a substantial problem.

Easy Administration

When employees manage shift changes, all managers have to do is approve them on the Virtual Trade Board. Baron Scheduling even alerts the employees affected when a shift change is approved! With job codes and employee groups, staff members with the appropriate skills are scheduled in the corresponding departments. This helps maintain first-rate customer service for which Northwest is known.

No More Compliance Headaches

With customized overtime notifications, supervisors are notified when part-time employees are approaching full-time hours, and full-timers are approaching overtime. They don’t need to be constantly monitoring time cards to keep associates working within the authorized hours. In the case of a DOL audit, reports can be produced instantly from attendance data that was automatically captured and recorded.

Northwest Outfitters is benefitting from reduced labor amounts, improved scheduling, automated compliance tools, and associates who are much happier with their jobs.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and organization.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is developed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Case Study: Hotel Shift Management

hotel employee scheduling system review

Smart Scheduling for Hotel and Hospitality

baronHCM helps hotel improve their bottom line with automated scheduling and more efficient time and attendance tracking.

Contact baronHCM for information regarding Baron Workforce Management Suite The Bayside Hotel and Resort is a 135-room, 5-story complex which includes a hotel, two restaurants, and a small business center. There is no “typical” day for The Bayside Hotel, and they count on a diverse workforce to handle a wide range of guest requests at every hour of the day.

To keep an otherwise busy operation running smoothly, Bayside faces labor force challenges that range from last-minute sick leave to schedule changes to last-minute overtime. With their reputation resting squarely on their power to serve patrons with personal attention, workforce management is a primary concern at Bayside. Their ultimate goal; boost customer service without increasing labor costs.

Monumental Workforce Management Challenges

The management staff had been struggling to find an employee timekeeping and scheduling system that prevented understaffing, could be adjusted on the fly, kept all parties notified about scheduling changes, tracked data for DOL compliance, and ensured that time cards were turned in on time to the payroll service. For Bayside, this was no easy task with so many diverse departments including hospitality, housekeeping, maintenance, and operations. In every department, supervisors needed trustworthy data to design scheduling strategies that eliminated waste while maintaining an exceptional standard of service for their guests.

Bayside needed a hotel employee scheduling solution that would meet scheduling targets while providing greater flexibility for team members and less busy work for managers.

Time and Attendance Made Easy With baronHCM

hotel employee scheduling system review The Baron Workforce Management Suite time tracking tool, Baron Time, started delivering benefits during the very first pay cycle. With mobile access built in, Baron Time allows staff members to clock in/out on their mobile device wherever they are—whether they work in housekeeping, guest services, security, or maintenance. Because the PunchLogic feature dramatically reduces missed and duplicate punches, time card accuracy has improved substantially.

Baron Scheduling Cleans up the Scheduling Mess

Baron Scheduling has significantly upgraded the scheduling process for Bayside managers and employees. It offers supervisors smart tools for manageable, hassle-free scheduling and allows employees to take over many tasks previously done by supervisors. Bayside managers are amazed at how simple it is to create, save, and modify recurring schedules.

SOLUTION — Baron Workforce Management Suite

  • Baron Scheduling for streamlined scheduling and mobile coordination.
  • Baron Time for integrated time and attendance tracking.
  • Mobile access provides employee access and management control.

Employees and management appreciate the automation and centralization of scheduling operations. Employees post schedule requests to the Virtual Trade Board and view which additional shifts they may pick up. Once a supervisor has authorized a schedule change, Baron Scheduling notifies the worker; eliminating endless phone calls, texts, and emails.

Baron Scheduling has reduced under-staffing which has accelerated room turn-around, shortened front desk guest wait times, and elevated staff efficiency.

Employee hours are controlled with customized system warnings and there are nine pay-rate fields and employee groups/sorting/filtering functions to give every department manager scheduling precision.

Baron Workforce Management Suite is the same system used by Hilton, Embassy Suites, Ramada, Sheraton, Holiday Inn and Marriott to save time, reduce labor costs, and maintain regulatory compliance.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Case Study: Patient Care Staff Scheduling and PBJ

healthcare employee scheduling system Islandia

baronHCM helps assisted living facility eliminate scheduling conflicts, cover gaps, and improve quality while raising worker morale.

Contact baronHCM for information regarding Baron Workforce Management Suite Suncrest Assisted Living management was worrying about maintaining quality resident care because they had to deal with a constant cascade of scheduling changes. Every schedule change triggered a stream of ineffective emails, texts, and phone calls that wasted time, confused associates, and curtailed productivity for days at a time.

Frustrated Employees

Suncrest Assisted Living has a staff of 23 including on-site nurses and caretakers, aides, administrative staff, and housekeeping workers. A small on-site workforce means schedules aren’t very flexible and have little room to absorb change, which takes place often.

Unplanned schedule changes launched a time-consuming process of sending emails and texts to all qualified team members to find a replacement. Managers were often required to coordinate fractional shift changes to adjust to overlapping availabilities. The result was a domino effect that caused unanticipated consequences including costly overtime and coverage gaps. The extra burden, added confusion, and personal disruption was taking a toll.

SwipeClock Workforce Management Provides Relief

healthcare employee scheduling system IslandiaSearching for a solution, Suncrest turned to Baron Workforce Management Suite. Baron Workforce Management Suite provides simplified scheduling with Baron Scheduling in a powerful suite of integrated cloud-based tools that include time and attendance tracking (Baron Time), with mobile capability for 24/7 anywhere access.

SOLUTION — Baron Workforce Management Suite

• Baron Scheduling for expedited assisted living staff scheduling and mobile coordination.
• Baron Time for integrated time and attendance tracking.
• Mobile access provides employee access and management control.

Suncrest needed a simple solution that managers and other associates could use without the need for a lot of additional training. Baron Scheduling provided exactly that, with the additional power of drag-and-drop scheduling, simple schedule change management, and employee self-help tools that empower staff members to solve scheduling snags with ease.

With Baron Workforce Management Suite, Suncrest was able to set up their scheduling in about fifteen minutes by logging each employee name, job code, and availability. Once that was done, formulating associate schedules became a quick matter of drag-and-drop. Scheduling conflicts, last-minute overtime, and adequate shift coverage are no longer a hassle with built-in alerts that warn managers before a problem happens.

When it comes to finding help due to schedule changes, the Suncrest team no longer goes into panic mode; employees can enter their availability to pick up hours, and switching shifts between team members is as effortless as trading cards. Managers only need to confirm swaps for stress-free schedule changes.

One of the most appreciated features for Suncrest is the ability to empower associates with mobile access. With the Employee Self Service (ESS) portal, associates are able to view their schedule, request time off, check accruals, and review their time cards. They no longer need to call a supervisor for basic information and time card accuracy has improved significantly. This is a perfect solution for a community of employees working all hours of the day and a real timesaver for supervisors.

PBJ Made Easy

All long-term care facilities are now subject to the Payroll Based Journaling (PBJ) standards. Employers are required to track daily employee shift hours by job description and site as well as staff tenure and turnover. Suncrest uses the built-in Payroll Based Journaling (PBJ) tools in Baron Workforce Management Suite to efficiently track the data and prepare accurate reports. Suncrest supervisors are sleeping better at night knowing that PBJ compliance is automated with baronHCM Baron Workforce Management Suite.

Cost Savings, Improved Performance, and Elevated Morale

Managers using Baron Workforce Management Suite for scheduling will tell you that the savings in time alone makes the upgrade worth it. Furthermore, Suncrest Assisted Living will go one further and tell you that worker empowerment and the end of panicked scheduling emergencies have gone a long way toward increasing employee morale. Happy employees leads to better care for residents, increased productivity, and a healthier bottom line.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

Case Study: Restaurant Schedule Management

restaurant employee scheduling system

Contact baronHCM for information regarding Baron Workforce Management SuitebaronHCM helps restaurant transform schedule management, control expenses, and maintain a loyal workforce.

Coat and Thai is a contemporary Thai restaurant whose owners are planning to open a second location with hopes of franchising in the future. It deals with the challenges common to the restaurant industry; service peaks, specialized staff, and high employee turnover.

Overwhelming Workforce Management Challenges

Coat and Thai’s sole manager was the only one doing the hiring, scheduling, and time tracking, creating a bottleneck that soon became an all-consuming burden. She was managing employee time, attendance, and scheduling with a 90’s era punch clock, Excel spreadsheets, and a small dry erase board hung in the kitchen. The establishment has team members working from 5:00 a.m. until 2:00 a.m., seven days a week, compounding the logistics of scheduling.

Additional challenges included maintaining adequate staffing for every shift, adapting schedules to unanticipated surges in business, managing schedule requests, tracking worker meal breaks, and keeping skilled chefs and experienced servers from jumping ship to newer restaurants opening in the neighborhood; a sour prospect for any business.

Baron Workforce Management Suite Sweetens the Sour

Coat and Thai determined that the first order of business was automating employee time and attendance. Baron Time allows associates to clock in/out from their mobile devices, eliminating the need to swamp the kitchen during critical shift changes, and allowing employees to merge in and out of shifts with improved efficiency.

Customers are experiencing better service, and Coat and Thai has eliminated costly guesswork and back-dating when congestion forced associates to skip clocking in. Mobile clock also allows their head chef to clock in off site when acquiring produce at local farmer’s markets, saving time and reducing time card errors, something both management and employees appreciate.

Reduced Labor Costs

Coat and Thai has seen a reduction in labor costs as a result of incorporating integrated clock in/out features for unpaid meal times and breaks. Before Baron Workforce Management Suite, employees often punched out for a meal and forgot to punch back in, creating problematic back-filling and costly guesswork. With Baron Workforce Management Suite PunchLogic, busy team members are only given logical options when accessing the clock in system to lessen mistakes, compile better records, and streamline payroll.

healthcare employee scheduling system IslandiaFilling holes in the schedule has become far less complicated with the Baron Scheduling Virtual Trade Board. Previously, the manager would circulate shift change requests to the staff, and then re-circulate when options were proposed. Now, team members simply put requests on the Virtual Trade Board. Managers can rapidly view, monitor and confirm shift request changes online. Once a shift trade is confirmed, Baron Scheduling automatically notifies the appropriate associates. Since the system implementation, the restaurant has rarely been caught shorthanded. Job codes and pre-set requirements make scheduling simple so classifications such as the age requirement to serve alcohol don’t get overlooked during shift swaps or replacements.

SOLUTION — Baron Workforce Management Suite

  • Baron Scheduling for streamlined restaurant scheduling and mobile coordination.
  • Baron Time for integrated time and attendance tracking.
  • Mobile access offers employee access and management control.

The staff members love the Virtual Trade Board because it has dramatically reduced the time it takes to manage work schedules and submit time cards. Many staff members are college students whose schedules change each semester. Adapting schedules to better furnish staff flexibility has considerably improved employee morale and curtailed turnover.

Poised for Growth

The owners of Coat and Thai are better prepared for projected expansion into new venues and franchising. With a handle on the complexities of crew scheduling, and seamless integration with payroll, owners and management can now focus on service and growth. Custom templates make schedule replication quick and easy, and centralized reporting permits the company to monitor and accommodate changes while reducing expensive overtime, scheduling conflicts, and peak service emergencies.

Most importantly; associates are excited to participate in the growth of the organization and share their enthusiasm with their increasingly satisfied customers.

Contact baronHCM for information regarding Baron Workforce Management SuiteUPGRADE TODAY

baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.

How much can you save? Check our baronHCM ROI Calculator.

We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.