5 Ways Manual Timekeeping Costs Your Business

affordable workforce management system New York

Still using pen and paper? Have you considered how much manual timekeeping costs a business?

1. Employee Time Theft

Manual timekeeping systems can be exploited in a number of ways from hours padding to buddy punching. Some large employers who switch to an automated system are surprised by the drop in employee hours the very first pay period. Even if you notice just a small reduction, this advantage will compound, quickly paying for the cost of adopting an advanced yet affordable automated system like Baron Time.

2. Inaccurate or Insufficient Records

Without accurate employee hours data, it is difficult to make informed decisions about human resource allocation. This, in turn, curtails productivity.

3. Unnecessary Admin Costs

With old school manual timekeeping systems, your admin staff spends tedious hours troubleshooting timesheet inaccuracies and missing information, and then manually entering the data into the payroll system. When your HR staff can process payroll in minutes, they are free to work on company initiatives that improve employee productivity and loyalty.

4. Increased Overtime

Paper time card systems don’t have built-in alerts to inform supervisors when employees are approaching or have exceeded their authorized hours. The larger your company, the more unexpected overtime costs you.

5. Higher Employee Turnover

Inaccurate timekeeping and restricted access to basic information contribute to employee frustration and higher turnover. Many employers don’t realize how expensive it is to replace employees.

Numerous studies have demonstrated that it costs about 20% of annual salary to replace an associate making less than 50k a year and the costs increase with higher paid employees.* Do the math: for an associate making $30,000 a year, that would be $6,000.

Automated time and attendance systems allow associates to handle their time cards and monitor PTO, vacation, and other accruals without having to go through a supervisor or the HR department. When team members are empowered, they feel better about their jobs which leads to increased productivity.

*Heather Boushey and Sarah Jane Glynn, “There Are Significant Business Costs to Replacing Employees,” Center for American Progress, November 16, 2012, https://www.americanprogress.org/issues/economy/reports/2012/11/16/44464/there-are-significant-business-costs-to-replacing-employees/, accessed March 31, 2017

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baronHCM offers Baron Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your managers, employees, and company.

Baron Workforce Management Suite includes Baron Time, Baron Scheduling, and Baron Mobile. Baron Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

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We can get you up and running with Baron Workforce Management Suite in minutes. Contact us today to book a demo.

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